Director of Facilities & Production

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Position Summary

The Director of Facilities & Production oversees the producing and presenting operations for Dallas Summer Musicals and the maintenance and improvement of its facilities including the historic Music Hall at Fair Park venue. This organizational leader addresses the varying backstage and overall facility needs of visiting artists, producers/renters, Dallas City/Fair Park community, as well as DSM employees, volunteers, contractors and patrons. This position also  manages a department of full-time employees plus many other visiting performers, union employees, and contractors operating in and around the Music Hall. This individual is responsible for the creation and adherence to annual expense budgets as well as capital improvement plans/schedules in coordination with the city of Dallas (the Music Hall owner) and serves as the first point of contact for production-related questions for shows at the Music Hall including a limited number of events internally produced by Dallas Summer Musicals. 

Responsibilities

  • Develop, negotiate and ensure adherence to all budgets including show-related expenses which are to be reported in a timely and accurate manner 

  • Work with direct reports (Facility Manager and Maintenance Manager) to ensure adherence to expense budgets and identify savings and opportunities when reasonable

  • Participate in DSM’s Performance Review and Goal Setting process including leading appropriate performance review and goal setting for direct reports. Ensure all production and facilities full-time staff also participate in this process

  • Ensure all departmental staff are trained and perform to the best of their abilities

  • Develop and maintain a full understanding of all applicable collective bargaining agreements. Ensure adherence to IATSE, AFM, Teamsters and any other applicable collective bargaining agreements

  • Lead DSM collective bargaining negotiations from time to time with appropriate support from DSM’s President and Board of Directors

  • Coordinate hiring of show staff (stagehands, wardrobe, teamsters and musicians) with appropriate unions and agents

  • Procures legal permits necessary for performance

  • Contract with local vendors to secure equipment, negotiate pricing, coordinate load in/load out and loss prevention

  • Coordinate rehearsal needs; including rehearsal space, furniture, props and costumes

  • Regularly audit expenses for accuracy and file associated reporting 

  • Report injuries and Workers’ Compensation claims

  • Conduct backstage tours and talk-back sessions regularly

  • Negotiates vendor contracts, schedules, work orders and other expenses related to the facility: parking, maintenance, security, municipal/Fair Park, construction/repair, etc. 

  • Liaison with Customer Experience Manager on work areas that overlap the front of house and facilities functions (parking, valet and security).  Support Facilities Manager in same manner

  • Oversee communication with Fair Park management related to production load-in/load-out and other production and facility needs that impact Fair Park/Spectra and Music Hall neighbors

  • Advance Shows:

    • Read and complete arrangements and requirements of technical riders as far in advance as possible. Communicate those needs across the organization. 

    • Liaison with each show’s production staff to facilitate technical needs.

    • Liaison with Dallas Summer Musicals Finance staff on show settlements and reconciliation

    • Schedule load-in/out with union house crews

    • Schedule and manage union run crews

    • Facilitate relationship between DSM Finance Department and show producer

    • Communicate show needs and requests to relevant DSM staff (ASL shows, lobby merchandise, house holds, etc.)

  • Effectively and efficiently direct, continuously improve/innovate the following areas:

    • Security (outside contractor) 

    • Maintenance (event set-up, custodial work through an outside contractor)

    • Building and associated equipment upkeep (outside technicians and internal employees), 

    • Capital improvements

Qualifications 

  • Minimum of five years in a production leadership role including management of budgets and personnel and construction/improvement projects as well as familiarity with production riders

  • B.A. degree or higher

  • Demonstrated working knowledge of Microsoft Office software and collaborative work/scheduling software tools

  • Demonstrated ability to manage multiple projects and deadlines

  • Demonstrated knowledge in theatrical automation systems and safety procedures

  • Demonstrated knowledge of standard rigging techniques/practices/safety procedures

Requirements/Abilities 

  • Highly organized with a clear, concise communication style

  • Solid problem solving skills and critical thinker

  • Strong sense of urgency and follow up

  • Ability to work nights and weekends including all show settlements (frequently on Sundays)

  • 24/7 on-call availability (excluding PTO)

  • Ability to work at a computer monitor and keyboard for extended periods

Preferred Qualifications/Skills

  • Formal training and/or advanced degree in theatrical technical direction including design/engineering

  • Certification in building/venue management and related areas: emergency management, CPR and safety training, crowd management, etc. 

Salary commensurate with experience. Competitive benefits package including health, dental, vision, 401K plan and generous holiday schedule and PTO policy.

About Dallas Summer Musicals

The non-profit Dallas Summer Musicals Inc. (DSM) has presented the best of Broadway touring productions to North Texas audiences since 1941. Located in the historic Music Hall at Fair Park, DSM promotes excellence in live musical theatre with year-round performances for diverse audiences of all ages, impacting the lives of children and families through education and community outreach programs, while enriching the cultural landscape of North Texas and the Southwest Region. As a 501(c)(3) non-profit organization, DSM relies on a variety of funding sources to offer affordable ticket prices, preserve the beautiful historic theatre, educate young audiences and develop impactful community programs.

DSM does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, sub-contractors, vendors, and clients.

Location: Dallas, TX
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